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Operations Coordinator

Type of role:
Operations Coordinator
Rate:
$52,000
Location:
Hybrid
Placement type:
W2 - Hybrid
Hours per week:
40
Length of role:
long-term
Industry:
Insurance
Tech needs:
Word
Excel
PowerPoint
Alignment with Prowess mission:
More about the company:
We’re NFP, a five-time Best Places to Work award winner in Business Insurance for 2017-2021 and our Texas office is looking for an Operations Coordinator to join our team who’ll be responsible for coordinating, supporting and executing operational and administrative activities across a variety of complex, diverse, sensitive and confidential administrative functions while providing overall gatekeeping and information management support. This individual must demonstrate a high standard of professionalism, accuracy and efficiency and be a true master of time management and follow-through.
Responsibilities:

- Schedule multiple attendee meetings and events for Executives as requested to
include reserving conference rooms, restaurant/bar areas and coordinating food
as needed.

  • Be a team player by being flexible and adaptable to changing circumstances and
    shifting priorities by helping with various business priorities, as needed.
  • Handle Executive Assistant duties for our Managing Director (MD) as needed, including email drafting, PowerPoint creation, document editing, meeting or event scheduling, lunch ordering, making travel arrangements and completing expense reports.
  • Work with Texas Team on any special projects / short-term needs as requested.
  • Act as an extension of the NFP Texas senior leadership team both internally and externally by exemplifying a winning attitude and demonstrating that you care about all of our team members at all times.
  • Act as a problem solver by being proactive, identifying opportunities, proposing solutions and executing before being asked, when appropriate.
  • Aid in general vendor management efforts as requested to include account setups and account payable process.
  • Maintain the existing efficient file management and follow-up system for all processes and requests.
  • Engage in operational support for the firm to include aiding in Carrier Management/Administration and Licensing Coordination duties as well as reporting/reconciliation capabilities [to be trained].
  • Manage all incoming and outgoing mail for the Texas office to include scanning P&C documents into Epic and forwarding payments properly and timely.
  • Other duties as assigned.

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